Ever been on a job site where a single small task got through the crack and brought the entire work to a halt? It is annoying, expensive, and even prevalent. Communication breakdowns and manual mistakes can cost hours, whether you are maintaining a building, managing a field service team, or dealing with repairs at various locations. Work order management software comes in there. Planado can reduce downtime and human errors effectively and without being associated with paperwork with intelligent tracking, automation of tasks, and transparency.
What causes a downtime to occur at all?
The downtime typically creeps in on the occasions when teams do not have the right information available at the right time. Perhaps nobody informed a technician about a task change or the inventory crew did not put in order spare parts. It might be a lost email or misunderstood instructions sometimes. Even a little delay counts, machines stand idle, customers become impatient, and employees hurry to meet the deadlines. Things are worsened by manual tracking systems such as spreadsheets or whiteboards. They have to be updated continually, which people cannot help but forget.
What is the benefit of digital scheduling to minimize errors?
Imagine digital scheduling as a personal assistant of your team, which does not forget. Work order software allows tasks to be allocated, progress to be monitored, and jobs to be updated in real time. When a technician completes his job in less time, he or she can immediately accept the subsequent job without being called by the office. When information alters, such as the location of jobs or parts required, everyone notices immediately. No confusion. No double-booking. Such clarity reduces the number of “Oops, I did not see that” errors that lead to expensive errors.
Is improved communication a time saver?
Absolutely. Many times, waste occurs as a result of individuals being unaware of what others are up to. In centralized communication, everybody is on the same page. A technician is able to post a before-and-after photo, leave an after-note to his/her next shift, or alert about an issue of concern. Supervisors get real-time updates and approve tasks that are done within seconds. The whole work process is open instead of having to pursue updates through the never-ending messages. It is simple, the more you communicate better you work.
And what of tracking and accountability?
With all things on the digital side, accountability is not imposed but natural. You are able to know what was done, when, and where. In case there is a mistake, one can trace the mistake and rectify the procedure, not the individual. This, in the long run, invites a responsibility culture. Individuals become owners since they are assured that they can see their efforts and they are appreciated. Besides, the information gained in these activities may help pinpoint the areas where bottlenecks tend to occur in order to limit them before they initiate a downtime once again.
Is automation actually different?
Yes, and in a lot of ways you may not think. Robotizing eliminates the human tendency to repeat a task either by forgetting or postponing. Service reminder to do some maintenance, auto-generation of work orders whenever a problem is reported, and e-approvals all help in time savings. No longer need to call, e-mail, or trail someone to get every update- your system does the same. It is as though you have a second pair of hands that make your operations go smoothly and steadily.
Willing to make the lives of your team easier?
When you are losing your productivity to continuous delays and poor communication, then time to change to something smarter. Planado provides your team with the means of staying connected, organized, and error-free with unproblematic digital work orders.
What is better than fighting with the disorder, right?
Go to Planado today and find out how easy it is to conduct your field operations when everything is in time and without errors.